DAMASCUS TOWN COUNCIL
MINUTES FOR APRIL 5, 2010
Council Members Present: Mitchel Greer, Tony
Bebber, Ken Upchurch, Tom Hayes and Lannis Greene
Creed Jones, Mayor
Tuesday Pope, Town Clerk
Thomas Dene, Town Attorney
Aaron Sizemore, Town Manager
Mayor Jones called the meeting to order, led the Pledge of Allegiance,
and the invocation.
- Mr. Hayes made a motion to approve the March 1, 2010 Regular
Council Meeting minutes as written; 2nd by Mr. Bebber (5-0).
- Mr. Hayes made a motion to approve the March 25, 2010 Special
Called Council Meeting minutes as written; 2nd by Mr. Bebber
(5-0).
Committee Reports
Budget, Finance and Administration:
Nothing to report at this time.
Streets, Lights and Maintenance:
Mr. Greer reported the Maintenance Department has had ongoing brush
clean-up, and gravel removal from the streets; as well as cleaning
out storm drains and overall maintenance of the Town’s
properties. New toilets have been installed in the Town
Park bathrooms; and there is still some occasional vandalism
in the Park.
Sewer, Water and Sanitation:
Mr. Upchurch reported an ongoing problem with tree roots growing
through sewer lines, causing back-ups. The Sewer Department
is diligently working through these occurrences.
Parks and Recreation:
Mr. Hayes reported that the Town may not be able to enforce parking
or camping fees this year during Trail Days, due to the uncertainty
of the campground/ball field project construction. Otherwise,
all preparations have been made and Trail Days will be as event
filled as always. Mr. Hayes emphasized the importance of
the festival for the Town, and its merchants.
The necessary pool renovations are being looked into by the Town
Manager.
Aaron Sizemore reported that Washington County owns and runs the
Glade Town Pool which hasn’t been renovated (only painted);
other counties that have had pool repairs have reported going as
far as Blacksburg to find qualified contractors; and that he is
still seeking three estimates on refurbishing the pool and its
facilities.
Planning Commission:
Nothing to report at this time.
Police:
Chief Nunley submitted to the Council a detailed monthly report,
as follows:
The month of March has been an extremely busy month for the Police
Department, primarily due to increased call volume and additional
training events being attended. The radar speed sign has arrived
and been placed into service through out the Town limits. This
is working out well thus far. Please let me know if you have an
area that you would like the sign placed in.
The United States Attorney Generals Office visited the Police Department
on March 3rd for a walk through of the department. They advised they were pleased
with the Police Department and the organization that our department has. On
March 28th all Officers of the Police Department were dispatched to an active
shooter call at Settlers Point Apartments around 4:00 in the morning, to assist
the Washington County Sheriffs Office. Once on scene, Damascus Police Department
was able to evacuate over forty individuals from the apartment complex while
covering an apartment where shots had been fired. After getting everyone out,
the scene was turned over to the Sheriffs Office SWAT Team to make entry into
the residence. Two subjects were taken into custody without incident. The Police
Department has received a Letter of Commendation from Sheriff Fred Newman.
Please see the attached letter to this report.
Officers Kermit Turner and Roger Dowell, while on patrol, found a vehicle
stationary in front of Mitchell Greer’s residence on Beaverdam Avenue.
Once checking this male, they found that he was not breathing and didn’t
have a pulse. Both officers immediately started CPR and placed the patient
on an AED. Once the patient was defibrillated, the officer found that the patients
pulse had been restored and the patient again started to breath on his own.
The patient after being transferred to Holston Valley Medical Center and receiving
open heart surgery was released to go home last week. Both officers have received
a letter of commendation and a copy has been placed in there file.
The Police Department Explorer group attended there first regional competition
in Gray Tennessee on March 27th, representing the Town of Damascus. The group
received a 2nd place trophy with honorable mention in Crime Scene Investigations,
and a Top Gun Award. We are very proud of there accomplishments and there hard
work. This was a large competition with numerous other Police Departments in
attendance.
The Saturation Patrol Grant through the Department of Motor Vehicles
started the weekend of the Bristol race. Due to this patrol, three Methamphetamine
Labs were busted in a thirty six hour period. Two of these labs were inside
of Town limits. Also a Marijuana growing operation was taken down in Town limits
during the same weekend. The next Saturation Patrol is scheduled for the end
of April.
All monies spent through the Rescue Squad assistance Fund Grant has been
refunded to the Town this month. This is the grant that purchased the Police
Department 5 AED’s, and 5 new portable radios. The Town received reimbursement
of $12,493.00 on March 29th. Also the Town has received 599 Grant Money in
the amount of $6,763.00. This money was deposited directly in the Towns general
fund. The Police Department has received verification from the state that we
will be receiving $26,995.00 for the 2010/ 2011 budget year. The Town will
receive these monies in quarterly installments throughout the year. The Police
Department has also been approved for a grant from Wal-Mart and should be receiving
this money within the next three months.
The Southern Cruisers Motorcycle Group will be visiting the Police Department
on April 10th around 1:00pm to deliver stuffed animals on their annual Toy
Ride. These toys are handed out to children by the Damascus Police Department
during Trail Days, Halloween and any other special events. Feel free to join
us as they arrive and deliver these toys.
As always,
feel free to contact me with any questions or concerns that you may have.
Special Committees:
Marianna Farmer, representing the Veterans Memorial of Damascus,
submitted the following report:
Request
for $3,000 from the Town of Damascus, budgeted for the Veterans Memorial of
Damascus; and request for a line item in the 2010-11 Town of Damascus budget.
Veterans
Memorial of Damascus has received 501-C3 status as a non-profit organization. All
funds for this project are held in an account solely for this project. The
Board of Directors/Trustees for this fund are Robert Gray from VFW Post 9830,
Roy Hicks from American Legion Post 135, and Jeremiah Heaton of Abingdon. All
of these gentlemen are Veterans and have committed to this memorial project
for the Town of Damascus and surrounding area.
The Veterans Memorial of Damascus Officers and committee are concentrating
solely on raising funds, and construction of the Memorial.
The Veterans Memorial Committee, Discover Damascus
Club, Damascus VFW and American Legion to this date have raised more than $23,000,
plus thousands of dollars donated in labor and materials for “THE WHEEL
OF FREEDOM” project. There have been no labor charges for this
project to date. Businesses and residents have donated all labor and
have committed to donate all future construction labor for this project. Although
hundreds of dollars in material has been donated, our largest expense has still
been material. The attached audit sheet lists all donations and
expenditures. Our largest expenses are yet to be paid. Some of
these are specialized services such as engraving and stamping of emblems into
the monuments, walkways, plaques and benches. Conduit and electrical
has been donated and installed, and is waiting for concrete to be poured.
Several fund raisers are scheduled for 2010
and will continue until this project is complete. Attached
is a listing of all donations and expenditures to date.
On behalf of the Veterans Memorial of Damascus, we are requesting
to be included in the 2010-11 budget for $3,000 from the Town of
Damascus.
Thank you for your donations in the past,
Veterans Memorial of Damascus
- Mr. Greene made a motion to release the budgeted $3k to the
Veterans Memorial, 2nd by Mr. Bebber (5-0).
Citizens Comments
Terry Kammer asked if there had been a decision made on whether
parking would be allowed at the Fire Department’s Bingo Hall
during Trail Days this year.
P.G. Widener, who is the Secretary-Treasurer for the DVFD, answered
that he didn’t think there would be parking allotted for
Trail Days there due to a possible fundraiser and bingo; but that
he was uncertain.
Mr. Kammer stated that the parking situation should be resolved
to help accommodate all Trail Days traffic that will overrun the
Town this year because of the construction at the campground.
Mr. Hayes commented that he has asked spoken with Fire Dept. members
on several occasions, and can’t get a definite answer so
far.
Dennett Dwyer suggested the Fire Department use parking as a fundraiser,
to serve both purposes.
Mr. Greene suggested tabling the $13,606 Insurance bill, which
was submitted by the Fire Department for reimbursement, until an
agreement can be reached on parking for Trail Days.
Mr. Greer suggested working something else out, instead of refusing
to reimburse the insurance bill.
Mr. Hayes said he is willing to meet again with DVFD members, to
discuss options for using the Bingo Hall parking lot during Trail
Days.
- Mr. Greene made a motion to table the insurance reimbursement
request for $13,606, until an agreement is reached, 2nd by Mr.
Bebber (2-3 motion failed).
Mayor Jones stated that the Town needs the Fire Department, and
that we need to work together. He also agreed to write a
request letter to the Fire Department, if needed.
John McGlamery asked for the removal of some signage that is posted
along S. Shady Avenue.
The town Manager and Attorney agreed to go look at the signage
and consult the Town Code on the matter.
Marianna Farmer thanked the Council for their support, over the
past three years, for the Veterans Memorial project.
Manager’s Report
Mr. Sizemore submitted the following report:
OLD BUSINESS
Washington County Recreation Park
Construction is planned to start April 14.
Bayer Property
Lanxis has been contacted about selling the Bayer property and
no response was returned.
Playground Fill Material
The material has been ordered and applied.
NEW BUISNESS
Pool Repair
Washington County Recreation Department has been contacted requesting
information on the contractor who repaired the Glade Spring swimming
pool.
Surplus Equipment Bids
1989 Chevrolet Ambulance – High bid $2,600
1985 Chevrolet ¾ ton Truck – High bid $1,188
1979 Chevrolet ¾ ton Truck – High bid $1,026
- Mr. Bebber made a motion to accept all the high bids, 2nd by
Mr. Greene (5-0).
Attorney Report
Mr. Dene reported that the Town has been billed by Media General
for the two public hearings which were advertised in March. The
bill concerning the public hearing for a property easement for
People Inc. will be forwarded on for them to pay; and suggested
the one concerning a utility easement for AEP be absorbed by the
Town since it benefits the Virginia Creeper Trail.
- Mr. Greene made a motion for the Town to pay the cost of the
ad in the paper for the AEP utility easement, 2nd by Mr. Greer
(5-0).
Mr. Dene reported one topic for discussion in closed session:
- Consultation with legal council regarding impounded vehicles,
per VA Code Sec. 2.2-3711 (A) (7).
Old Business
None at this time.
New Business
▪ John Henderson, of CSE Insurance presented the Council
with a detailed property insurance policy bid, to be considered
for replacing the Town’s current coverage through VML.
A Treasurer’s Report was submitted by Bill Pafford offering
a side-by-side comparison of the two companies’ coverage
proposals; and the Council discussed the pros/cons of the policies.
- Mr. Upchurch made a motion to continue with the current coverage
through VML; in the absence of a second, the motion failed.
- Mr. Bebber made a motion to accept the CSE proposal,
second by Mr. Hayes (2-2-1 Mr. Greene abstained). The
motion is deadlocked.
- Mr. Greer made a motion to table the acceptance of an insurance
bid until further information can be sought by the Council, 2nd
by Mr. Upchurch (3-1-1 Mr. Greene abstained).
Subsequently, Mr. Henderson withdrew the CSE Insurance
proposal.
- Mr. Greer made a motion to withdraw the previous motion to
table the acceptance of an insurance bid, AND accept the proposal
from VML; in the absence of a second, the motion failed.
▪ There have been several requests over the years
for the Town Hall to have a drop box installed outside so bill
payments can be deposited after hours, on weekends, and observed
holidays when the business office is closed.
- Mr. Bebber made a motion to allow the purchase of a drop box
from American Security Cabinets for $566, 2nd by Mr. Greene (5-0).
Consent Agenda
- Mr. Bebber made a motion to pay the bills, 2nd by Mr. Greer
(5-0).
- Mr. Greer made a motion to go into closed session, 2nd by Mr.
Bebber (5-0).
Mr. Greene excused himself from the remainder of the meeting.
- Motion was made by Mr. Hayes to return to open session, 2nd
by Mr. Greer (4-0).
- Motion was made to certify by Mr. Hayes, 2nd by Mr. Bebber
(4-0).
- Mr. Hayes made a motion to pay the submitted DVFD Insurance
bill, 2nd by Mr. Bebber (4-0).
- Motion to adjourn was made by Mr. Bebber, 2nd by Mr.
Hayes (4-0).
_____________________________ ______________________________
Creed Jones, Mayor Tuesday
Pope, Clerk
MINUTES FOR MAY 3, 2010
Council Members Present: Mitchel Greer, Tony
Bebber, Ken Upchurch, Tom Hayes, Jim Cartwright and Lannis Greene
Creed Jones, Mayor
Tuesday Pope, Town Clerk
Thomas Dene, Town Attorney
Aaron Sizemore, Town Manager
Mayor Jones called the meeting to order, and led the Pledge of
Allegiance.
Mr. Upchurch gave the invocation.
(Mr. Cartwright was not yet present.)
- Mr. Hayes made a motion to approve the April 5, 2010 Regular
Council Meeting minutes as written; 2nd by Mr. Bebber (5-0).
Committee Reports
Budget, Finance and Administration:
Mr. Greene asked Town Treasurer, Bill Pafford, for any updates.
Mr. Pafford reported that the departmental budget workshops have
been underway, with only a couple remaining; and submitted the
following report:
The new drop box for payments
made after hours has been installed beside the entrance door to
town hall.
Payments are coming in on
real estate taxes under the new payment schedule of May 15th and
November 15th, with approximately 30% of the tax total due collected
to date. Signs were posted around town, an explanatory poster was
been placed in town hall and notices included on the sewer bills
to make citizens aware of the new tax structure. Most of the feedback
has been positive, with residents seeming to like the new payment
arrangement.
The new tax software package
has been installed and is in operation.
Streets, Lights and Maintenance:
Mr. Greer reported the Maintenance Department has been doing gazebo
repairs and electrical upgrades in the park, as well as painting
the street lines and sign posts. There is also a street
in need of paving that estimates need to be gathered on. Much
preparation for Trail Days has been underway; and some trees have
been reported needing to be cut. Mr. Greer also informed
the Council of his wish for the Public Works Dept. to purchase
a commercial lawn mower that has been located in the state surplus
inventory.
- Mr. Greer made a motion to purchase a John Deere lawn mower,
for $1500, from the Virginia Dept. of General Services; 2nd by
Mr. Upchurch (5-0).
- Mr. Greer made a motion to sell the current Woods commercial
mower, 2nd by Mr. Bebber (5-0).
Mr. Sizemore suggested advertising for sealed bins in the Trade
Times News, and with a notice posted outside Town Hall, as was
done with positive results in the past.
Sewer, Water and Sanitation:
Mr. Upchurch reported that excessive surface water has been getting
into the sewer system through leaks, and someone will be coming
out on Saturday to run a camera through the pipes to look for the
location of these leaks. Also, Town employee Alan Roberts has completed
and passed his “Class 4” certification, and will be
preparing to test for his “Class 3” certification next.
Mr. Cartwright entered.
Parks and Recreation:
Mr. Hayes reported a meeting that occurred at noon to discuss
exactly what needs to be repaired at the pool. After gathering
this information, price quotes on repairs and labor can be sought.
Trail Days preparations are nearing completion and the Town is
looking forward to the festivities. Mr. Hayes asked Richard Smith
if he had any new information concerning the campground area that
will be used by the hikers/campers and Manufacturers Reps.
Mr. Smith reported that Burwil Construction has nearly completed
the large graveled area inside the fence, and there are two good
access trails leading along the back of the property and along
the creek. Mr. Smith asked if a decision had been made about
parking at the Fire Department’s Bingo building during Trail
Days.
DVFD Chief, Ernie Doss, answered that an agreement was reached
with Jeremiah Heaton to handle the parking at the Bingo building
(as well as across the street). Mr. Doss also advised that the
Town will be allowed to put more gravel down on the existing gravel
road that leads to the back of the property.
Planning Commission:
Mr. Cartwright reported that during the previous months Planning
Commission meeting, the committee approved an adjustment to the
entrance into the campground area.
Mr. Cartwright also announced that there will be an opening on
the Planning Commission in June.
Mayor Jones commended the Planning Commission for their work on
the Damascus Bicycle and Pedestrian Plan; stating that it is very
informative, and well thought out.
Police:
Chief Nunley submitted to the Council a detailed monthly report,
as follows:
The Police Department has
had another productive month. Due to Trail Days being just around
the corner, the call volume for the department has increased. The
Police Department would like to ask that the trained Auxiliary
units be able to drive during the annual Trail Days event to assist
with additional patrols and errand running. Of course after the
completion of Trail Days, the Auxiliary units will go back to ride
along status only.
Two officers of the Department
have received there radar instructor status during the month of
April and the annual D.U.I. Conference was attended in Virginia
Beach. Several other additional schools are scheduled for the next
three months to allow officers to receive there mandatory training
hours for law enforcement recertification through the state of
Virginia.
The Damascus Police Department
received several hundred stuffed animal toys from a toy run sponsored
by the Southern Cruisers Motorcycle Group. These toys are given
away to children during Trail Days and other special events. The
Neighborhood Watch Program will be selling drinks during Yard Sale
Day throughout different locations in town to raise money for there
organization and the Auxiliary Officers will be selling hotdogs,
drinks and chips as a fund raiser to purchase their uniforms. The
Explorer Program will be assisting throughout all the special events
with traffic and other work details.
The Police Department has received numerous positive comments
in reference to the portable radar sign being used throughout the
Town. Feel free to contact us if you have a particular location
that you would like the radar sign placed.
As always, I am eager to address
any questions or concerns that you may have. Feel free to contact
me at anytime.
Mr. Greene acknowledged the outstanding work the Police Department
has done recently, specifically the meth lab busts and first responder
successes.
Mayor Jones asked Chief Nunley how much outside enforcements he
would have during Trail Days.
Chief Nunley answered that the Marion P.D., Smith Co. Sherriff’s
Office, Chilhowie P.D., the Virginia State Police, Washington Co.
Sherriff’s Office, Glade P.D., Emory and Henry P.D., Abingdon
P.D., the F.B.I., the A.T.F., the D.E.A., the A.B.C., and the Forestry
and Wildlife Services will be assisting the Damascus P.D. as much
as needed.
Special Committees:
None at this time.
Citizens Comments
Richard Smith, representing the Creeper Trail Advisory Board,
reported huge logs down behind the taxidermy shop, which the Town
may need to contact the Forest Service to help with in removal.
Mr. Smith also informed the Council that the wireless proposals
coming in are too costly for the ADAM budget, and asked for permission
to pursue funding assistance options on behalf of the Town.
- Mr. Cartwright made a motion to allow Richard Smith to act
for the Town on pursuing grants and funding for the wireless
project, 2nd by Mr. Greer (6-0).
Anne Maio, representing the Creeper Trail Club, reported that
work on constructing the new kiosk in the Town Park will begin
in the near future.
Peg Ayers, representing the local Neighborhood Watch group, invited
anyone to join their monthly meetings on the last Thursday of each
month. As a fundraiser, raffle tickets for a J.C. Higgins
model 60/12 gauge semi-automatic shotgun, will be sold now through
July 4th . Mrs. Ayers also reported that the group will be
planting flowers on Saturday, May 22nd in the planters around Town,
and any volunteers will be welcomed. The flowers will be
purchased from the Holston High School greenhouse, and the Council
agreed to fund the purchase out of the budget line item for Town
Beautification.
Manager’s Report
Mr. Sizemore submitted the following report:
OLD BUSINESS
Washington County Recreation Park
- Burwell construction plans to have the parking lot ready by
Trail Days
- The Planning Commission has reviewed a change in plans to make
the southern most entrance adjacent to Cotton Street
- A ground breaking ceremony is scheduled for Monday May 10th
at 11:00 AM on site
Pool Repair
Stan Taylor met with the Maintenance Supervisor,
Joe Fritts, to look at and discuss the needed renovations to the
pool facilities. We will await Mr. Taylor’s advice
before seeking repair bids.
NEW BUISNESS
None at this time.
Attorney Report
Mr. Dene reported that the Clerk’s office has been contacted
by an individual film maker who will be filming various aspects
of Trail Days, and is asking for a signed property release form. Me.
Dene advised that the people in attendance, events being held,
and buildings being used for the festival are all in the public
domain, and do not require a signed release for filming. The
Council agreed that no action should be taken on this matter.
Mr. Dene reported one topic for discussion in closed session:
- Discussion and consideration of the performance of the Police
Department, per VA Code Sec. 2.2-3711 (A) (1).
Old Business
The Council was presented an offer, from Cowboys convenience store,
to acquire Exxon Mobile gas cards, for use by Town Employees while
on Town business. The use of these cards to purchase fuel
will save the Town approximately 17.5 cents per gallon in waived
fuel taxes.
- Mr. Cartwright made a motion to apply for the fuel cards, on
a one year probationary period; 2nd by Mr. Greene (6-0).
New Business
Anthem healthcare has issued the Town’s annual health insurance
renewal notice, which includes a 13% price increase to continue
with the same coverage.
- Mr. Cartwright made a motion to accept the Anthem renewal policy,
2nd by Mr. Bebber (5-0-1 Mr. Greene abstained).
Virginia Municipal Liability has issued the Town’s annual
renewal policy for property, casualty, and workers compensation
insurance.
- Mr. Cartwright made a motion to accept the renewal policy and
continue coverage through VML, 2nd by Mr. Greer (5-0-1 Mr. Greene
abstained).
Consent Agenda
- Mr. Cartwright made a motion to pay the bills, 2nd by Mr. Greene
(6-0).
Mayor Jones reminded everyone to come out and vote tomorrow, which
is Election Day for the Town.
- Mr. Cartwright made a motion to go into closed session, 2nd
by Mr. Upchurch (6-0).
- Motion was made by Mr. Cartwright to return to open session,
2nd by Mr. Greer (6-0).
- Motion was made to certify by Mr. Cartwright, 2nd by Mr. Bebber
(6-0).
The Council agreed to move the final budget hearing from May 20th,
to May 19th at 6pm.
- Motion to adjourn was made by Mr. Bebber,
2nd by Mr. Greene (6-0).
Creed Jones, Mayor Tuesday
Pope, Clerk
DAMASCUS TOWN COUNCIL
MINUTES FOR JUNE 7, 2010
Council Members Present: Mitchel Greer, Tony
Bebber, Tom Hayes, and Jim Cartwright
Tuesday Pope, Town Clerk
Thomas Dene, Town Attorney
Aaron Sizemore, Town Manager
Mr. Cartwright called the meeting to order, led the Pledge of
Allegiance, and initiated a moment of silent prayer.
- Mr. Hayes made a motion to approve the May 3, 2010 Regular
Council Meeting minutes as written; 2nd by Mr. Bebber (4-0).
Committee Reports
Budget, Finance and Administration:
Town Treasurer, Bill Pafford, submitted the following report:
We have completed our first round of real estate tax collection
under the new bi-annual system for payment and have collected 87%
of the total tax owed. Very few complaints were received regarding
the new payment structure. Also, our new tax software program is
up and running.
We will need to set a date for the budget approval meeting following
the hearing on June 9th.
- Mr. Bebber made a motion to hold a Special Called Council Meeting
on Monday, June 21st at 6pm, to approve the FY2010-2011 budget;
2nd by Mr. Greer (4-0).
Streets, Lights and Maintenance:
Mr. Greer reported the Maintenance Department’s Woods brand
commercial mower will be put out for bids soon in the Trade Times,
and online. It will be advertised as a zero-turn radius
riding mower, with a 3cyl. diesel Kubota engine, and a 52” cut.
Mr. Greer also wanted to specifically thank the Maintenance Department,
and the Police Department, for a job well done during the Trail
Days festivities.
Sewer, Water and Sanitation:
Mr. Cartwright reported, on behalf of Mr. Upchurch, that the next
Sewer Department meeting will be held on the last Thursday of
the month, at 6pm.
Parks and Recreation:
Mr. Hayes reported that Trail Days did not bring as much financially
to the Town as in the past (due to various factors), but the
event itself was a great success.
Mr. Hayes also thanked the Maintenance Department and the Police
Department for all their hard work during Trail Days.
The Parks and Recreation Department is still waiting on repair
estimates for the Town pool.
Mr. Cartwright commended Mr. Hayes along with the Parks and Rec.
Department/Committee, the Police Department, and the Maintenance
Department on the success of the Trail Days Festival.
Planning Commission:
Nothing to report at this time.
Police:
Chief Nunley submitted to the Council a detailed monthly report,
as follows:
The Police Department has had another productive month. Trail Days
was very busy time for our department. We received numerous calls
for service and traffic issues but not anymore than in the previous
years. Several agencies were present to assist with this years
Trail Days events and their help was greatly appreciated.
The Neighborhood Watch program has completed the annual planting of flowers
in town. This was completed on May 22nd, 2010 by several of the members. Several
compliments have been received from citizens of the town reference to the flowers.
A copy of the Neighborhood Watch flyer is attached to your packet; these are
the flyers that are being handed door to door and to all businesses as a fund
raiser for the Neighborhood Watch program.
The 1997 Chevrolet Astro Van in the back lot has been awarded to the
Town of Damascus by the Washington County Circuit Court. This vehicle was seized
in a narcotic arrest in 2009. The Police Department would like to request this
vehicle be used for Neighborhood Watch and the Explorer Program or for any
other Town purposes. Both groups have agreed to utilize funds for the upkeep
of this vehicle. When the vehicle is sold, the Commonwealth Attorneys Office
will receive thirty three and one third percent of the proceeds.
The Police Department is very crunched for space in all areas and would
like to request the old jail room that is being currently used by the Fire
Department for storage as an evidence room. The current evidence room now being
used does not meet DCJS standards due to not having a steel door with reinforced
frame and not having a solid roof. This has not been discussed with the Fire
Department as of this date. Our department wanted to discuss this with the
council first to receive your opinions.
Another topic for closed session is our department’s k-9 program.
We are receiving an increase on calls from other agencies requesting our services
on narcotic and tracking emergencies. Due to this program growing at the speed
it has, I feel we need to discuss these issues in closed session.
As always, I am eager to address any questions or concerns that
you may have. Feel free to contact me at anytime.
Special Committees:
Nothing to report at this time.
Citizens Comments
Anne Maio representing the Creeper Trail Club reported that the
new kiosk in the Town Park is up and stained; also, the new “Damascus
Town Park” sign is in place.
Peg Ayers, representing the local Neighborhood Watch group, reported
that fundraising is still underway. There is a letter going
out to businesses in Town asking for a $25 sponsorship, which will
in turn have the sponsoring business’ name placed on a planter
in Town.
Phillip Knapp, who is a Town resident, asked if the Town could
have a crosswalk put in on the highway, where the Creeper Trail
crosses Laurel Ave. from the Town Park. Mr. Knapp expressed
a concern for people crossing there on foot, wheelchairs, horses,
and on bicycles.
Chief Nunley responded that the State has declined the request
for a crosswalk at that location, mainly due to the location being
in/at a curve in the highway.
Mr. Knapp expressed a positive reception to the occasional Police
cruiser being parked at the corner of Town Park, stating that it
makes a huge difference in reducing the amount of vehicles that
speed through there.
Town resident Bob Smith asked if signs (possibly even flashing)
could be erected along the highway to alert motorists that the
road is frequently crossed there by pedestrians.
Mr. Cartwright suggested of placing stop signs where the Creeper
Trail meets the highway, to make people on the trail aware of the
busy road before they start to cross it.
Town Treasurer Bill Pafford stated that he thought that had already
been agreed upon by the Creeper Trail Club, and they had been approved
to do so.
Anne Maio stated that she would check the status of the Creeper
Trail Club’s intentions for placing stop signs on either
side of the highway at that location.
Town resident Hunter Farris expressed a concern that some yards
in Town were not being mowed and up kept.
Town Manager Aaron Sizemore asked Mr. Farris to call him, or send
in writing, the specific street address of the properties in question
so that he could look into it. If the properties in question
are in violation of the Town Code, an official letter will be sent
to the property owner.
Town resident Diane Smith asked the criteria for yards to be considered
up kept; and suggested the Council ask VDOT if the property in
question is in violation, or posing any health or safety concerns,
before sending out letters.
Mr. Sizemore responded that he looks at each property brought in
question and reviews them individually, referencing the Town’s
ordinance.
Bob Smith asked to see the Town’s ordinance concerning the
location of buildings and garages in reference to the road.
Mr. Sizemore responded that the entire Code was available in the
Clerk’s office, or online at municode.com.
A brief discussion followed.
Manager’s Report
Mr. Sizemore submitted the following report:
OLD BUSINESS
Washington County Recreation Park
Park is under construction
Pool Repair
Stan Taylor has looked at the pool and will get back to us with
an answer
NEW BUISNESS
2010 Paving
The streets have been assessed and the council will have to decide
which streets will be bid in 2010.
- Mr. Bebber made a motion for sealed bids to be sought in the
consideration of paving Ena Street and Rutledge Street, 2nd by
Mr. Greer (4-0).
(The bids will be opened at the Special Called Council Meeting
on June 21, 2010.)
Attorney Report
Mr. Dene submitted to the Council the following proposed Sewer
Abatement Ordinance, as had been discussed in the previous months:
AN ORDINANCE TO PROVIDE FOR THE
ABATEMENT OF CERTAIN SEWER BILLS
BE IT HEREBY ORDAINED, that
Abatement of certain sewer bills. In the event the
Washington County Service Authority (“WCSA”) grants
any permitted user of the Town’s publicly owned treatment
works an abatement of any water bill for any billing period, the
Town shall also grant an abatement of sewer charges in the corresponding
billing period as follows:
- For leaks occurring inside the residence or business of any
permitted user, the Town shall grant abatement based upon average
water usage as determined by the WCSA.
- For leaks occurring outside the residence or business
of any permitted user, the Town shall grant abatement based
upon such permitted user’s average use of water during
one billing period preceding and the one following that
billing period in which the leak occurred.
This ordinance shall be codified as Section 54-340 of the
2002 Code of Damascus, Virginia, as amended.
This ordinance shall become effective on June 11,
2010.
- Mr. Greer made a motion to adopt the proposed ordinance concerning
the abatement of certain sewer bills, 2nd by Mr. Hayes (4-0).
Mr. Dene also reported the following topics for discussion in
closed session:
- Discussion and consideration of the compensation of Sewer Department
employees, per VA Code Sec. 2.2-3711 (A) (1).
- Consultation with legal Counsel regarding the Town’s
Personnel Policy, per VA Code Sec. 2.2-3711 (A) (7).
- Consultation with legal Counsel regarding the Police
Department’s
K-9 program, per VA Code Sec. 2.2-3711 (A) (7).
- Consultation with legal Counsel regarding enforcement
of the Town’s nuisance ordinance, per VA Code Sec.
2.2-3711 (A) (7).
Old Business
Nothing at this time.
New Business
The first Monday in July falls on the 5th which is a State holiday;
therefore, the Regular Called Council Meeting needs to be rescheduled.
- Mr. Bebber made a motion to reschedule the Council Meeting
to Monday July 12, 2010 at 7pm, 2nd by Mr. Hayes (4-0).
Consent Agenda
- Mr. Bebber made a motion to pay the bills, 2nd by Mr. Greer
(4-0).
- Mr. Bebber made a motion to go into closed session, 2nd by
Mr. Hayes (4-0).
- Motion was made by Mr. Bebber to return to open session, 2nd
by Mr. Hayes (4-0).
- Motion was made to certify by Mr. Hayes, 2nd by Mr. Greer (4-0).
- Mr. Greer made a motion to approve a wage increase of $1/hour
(effective the next pay-period) for Assistant Sewer Plant Operator,
Alan Roberts; 2nd by Mr. Bebber (4-0).
- Motion to adjourn was made by Mr. Bebber, 2nd by Mr.
Greer (4-0).
_____________________________ ______________________________
Jack McCrady, Mayor Tuesday
Pope, Clerk
Special Called Council Meeting
Damascus Town Hall
June 21, 2010
Present: Tom Hayes, Ken Upchurch, Tony Bebber, Mitchel Greer,
and Jim Cartwright
Town Clerk: Tuesday Pope
6:00pm Mr. Cartwright called the Special Called Council Meeting
of the Damascus Town Council to order.
Mr. Cartwright stated that the Town is restricted to maintaining
a budget that is within the taxes that have already been collected,
and opened the floor for any comments (none were made).
Mr Cartwright called for a vote on approving the following proposed
FY10-11 budget:
A Town unit levy for general Town purposes of forty-six cents
($0.46) per one hundred dollars ($100.00) of assessed valuation
of all taxable real estate and fifty-four cents ($0.54) per one
hundred dollars ($100.00) of assessed valuation of all mobile home,
public utilities, personal property, and machinery and tools at
one hundred percent (100%) fair market value.
The Town Council is not obligated to adopt the proposed tax rates
but may modify them, as it deems necessary. The proposed budget
is available at Town Hall for review.
TOWN OF DAMASCUS BUDGET SUMMARY
1
|
REVENUE
|
BUDGET
|
BUDGET
|
| 2 |
Sources
|
2009-2010 |
2010-2011 |
3
|
Checking Interest Income
|
$400 |
$400 |
4
|
Lodging Tax
|
$20,000 |
$20,000 |
5
|
Meals Tax
|
$75,000 |
$90,000 |
6
|
Real Tax
|
$183,000 |
$189,000 |
7
|
Personal Tax/State Refund
|
$34,000 |
$30,000 |
8
|
Privilege Licenses
|
$55,000 |
$55,000 |
9
|
Auto Decals
|
$0 |
$0 |
10
|
Washington Co. Sales
Tax
|
$48,000 |
$50,000 |
11
|
Bank Stock Tax
|
$18,000 |
$12,000 |
12
|
Law Enforcement Grant/ Police Miscellaneous
|
$31,000 |
$60,000 |
13
|
ABC Profits
|
$0 |
$0 |
14 |
Cigarette Tax |
$30,000 |
$35,000 |
15
|
Solid Waste Lease
|
$1,800 |
$1,800 |
16
|
Fines
|
$14,000 |
$8,000 |
17
|
Fire Equip. Alloc/County
|
$0 |
$0 |
18
|
Fireman's Grant State
|
$0 |
$8,000 |
19
|
Litter Control Grant
|
$1,000 |
$1,000 |
20
|
Utility Taxes/Communication Tax
|
$60,000 |
$60,000 |
21
|
General Fund Reserve
|
$98,470 |
$174,988 |
22
|
Misc. Revenues
|
$1,200 |
$1,200 |
23
|
Surplus Property/Loan Proceeds
|
$1,000 |
$1,000 |
24
|
VDOT/Beaver Dam Trail |
$328,000 |
$328,000 |
25
|
Sewer Receipts
|
$205,000 |
$210,000 |
26
|
Sewer Connections
|
$3,000 |
$3,000 |
27
|
Sewer Interest Income
|
$2,000 |
$5,000 |
29
|
Campground Revenue
|
$15,000 |
$0 |
30 |
Washington Co. Recreation |
$24,000 |
$24,000 |
31 |
Pool Revenue |
$9,000 |
$9,000 |
32 |
Beaver Dam Trail Reserve |
$58,500 |
$58,500 |
33 |
Sewer Reserve |
$87,307 |
$47,000 |
34 |
Pool Food Sales |
$1,500 |
$500 |
35 |
Adam-Electronic Village |
$2,000 |
$3,000 |
36 |
Parks & Recreation Misc. |
$10,000 |
$10,000 |
37 |
Other Festivals |
$200 |
$200 |
38 |
Trail Days |
$30,000 |
$30,000 |
39 |
Beaver Dam Campground |
$0 |
$0 |
40 |
Fine Reserve Revenue |
$4,000 |
$4,000 |
41 |
Building Rental/ Calendar |
$0 |
$0 |
42 |
Flood Expense |
$0 |
$0 |
43 |
Tourism |
$0 |
$0 |
44 |
VML Matching Grant |
$500 |
$500 |
45 |
Basketball Court |
$30,000 |
$0 |
46 |
Fire Dept. Revenue/Bldg |
$300 |
$0 |
47 |
Rural Development Reserve |
$0 |
$0 |
48 |
TOTAL |
$1,482,17
7.00 |
$1,530,088.00 |
1 |
EXPENDITURES |
2009-2010 |
2010-2011 |
2 |
Activity |
|
|
3 |
Administration |
$223,254 |
$222,593 |
4 |
Police |
$239,556 |
$265,950 |
5 |
Fire & Rescue |
$42,750 |
$31,000 |
6 |
Public Works |
$175,818 |
$170,825 |
7 |
Parks & Recreation |
$451,962 |
$448,345 |
8 |
Pool |
$ 51,530 |
$ 51,530 |
9 |
Sewer Plant |
$297,307 |
$339,845 |
10 |
Rural Development |
$0 |
$0 |
11 |
Flood Control Expense |
$0 |
$0 |
12 |
TOTAL |
$1,482,17
7.00 |
$1,530,088.00 |
The Council voted to approve the budget (5-0) as follows:
Mr. Hayes - Aye
Mr.Upchurch - Aye
Mr. Bebber - Aye
Mr. Greer - Aye
Mr. Cartwright – Aye
Mr. Greer reported on the sealed bids which have been turned in
for the paving of Ena Street, and Rutledge Street. The quotes
are as follows: $25,500 (Billy Stout Construction, Inc.); $33,700
(Blevins Construction, Inc.); and $42,505 (W-L Construction & Paving,
Inc.).
- Mr. Greer made a motion to accept the bid of $25,550 by Billy
Stout Construction, Inc., 2nd by Mr. Bebber (5-0).
The Council agreed that the paving should be split between the
fiscal years to stay within the budget. Ena Street will be
done in the FY09-10, and Rutledge Street in the FY10-11.
- Mr. Bebber made a motion to adjourn, 2nd by Mr. Greer (5-0).
_________ _______________________________
Mayor, Jack McCrady Clerk,
Tuesday Pope
